The total lifespan of your copier will depend on different factors, from manufacturer and model to how often it is used. Just a few simple steps every day can help you avoid a lot of common copier problems and ensure it will last as long as possible. Here are some tips to extend the life of your copier:
Clean the inside of your copier
One of the best things that you can do to help extend the life of your copier is to keep its interior as clean as possible. You can look for excess paper dust or other debris when you open up your printer, and gently wipe debris from your printer. This should take less than five minutes, and you only need to do this about once a month. If you use your copiers often or you are printing on a larger scale, as a lot of businesses do, checking two to three times a month is ideal.
Close the copier feed tray when you are not using it
If you print labels or legal-size documents, your copier likely has a manual feed tray. When you are not using the feed tray, be sure to close it. The tray protrudes from the copier and can easily be knocked over or broken by anyone passing by. Consistently folding your tray in and out can sometimes be a hassle, but it is also one of the easiest ways to make sure that your copier is safe and an easy step to take for preventative maintenance on your copier.
Replace cartridges before they dry up
Do not wait until your toner cartridges dry up completely before replacing them. A lot of low ink or toner warnings go off when there is a 20% ink or toner left in the copier cartridge. While it is not necessary to replace the cartridge as soon as you get notified, it is a great idea to plan on replacing it within a few weeks. A dry cartridge can lead to wear and tear on your copier head.
Also, chances are you will be replacing your printer cartridge fairly frequently. It is best to exercise caution while replacing your cartridges. You can read the instructions carefully, and be sure not to touch the bottom of the cartridge while replacing it. This can reduce the quality of the print, and it can also negatively impact your copier’s overall condition.
It is also important to remember that constantly switching your copier on and off is not good for the printer. However, if you are not going to use your copier for a few days, you will want to keep it in a standby mode. Copiers generate a lot of heat while they are on, even if they are not actively printing. The copier header can dry up the cartridge, clogging the header. Leaving your copier on for days can also cause wear and tear in other areas, so it is best to keep it in standby mode if you do not plan to use it for a few days.
By making small, simple changes, you can extend the lifespan of your copier. Not only will your copier work at peak performance with regular maintenance, but it will also last much longer.
If you feel like your copier has already served its purpose and you think that it is time to get a new one, you can always sign a lease. You can contact your local leasing company so that you can get the best deals on the latest copiers. For example, if you are looking for a copier in Nashville, you can call Nashville (615) 219-5855. They can assist you with copier rental in Nashville, copier lease in Nashville, and copier repair in Nashville.